Avolaine® Cortex · In the hospital

Out of 19 steps comes one: your approval.

A single discharge letter can quickly involve 19 steps across five systems.Cortex prepares the letter, your physicians review and approve.

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Everyday life

Does this sound familiar from your hospital?

The senior physician spends less than half of her working time with the patient. The rest goes into findings, letters and systems.
Five systems that do not work together. Findings are transferred by hand, then the formatting has to be fixed again.
Two people master the letter process. When one person is the process, vacation becomes an operational risk.
Admission documents arrive on paper and are typed out.

How Cortex works

The discharge letter, told as a Cortex Loop.

Cortex is the operating system for the knowledge work of your hospital: it sits on top of the HIS, findings systems and mailboxes and knows your templates, standards and unwritten rules.

On this foundation, agents do the actual work, each with a confidence level. Gathering becomes reviewing. This is what the discharge letter looks like as a Cortex Loop:

Case

An upcoming discharge, plus the physician dictation with the medical core.
Preparation

Cortex pulls the findings from the systems and checks the case against the hospital knowledge: letter templates, house format and the unwritten quality rules.
Agent

The agent produces the finished letter draft, every finding in its place. Next to each section the original source, along with how confident the system is.
Approval

The physician reviews, corrects directly in the text and signs. Only then does the letter go into the file. No letter leaves the hospital without physician approval.
Learning

One physician wants manufacturer names in the letter, another does not: Cortex remembers both. Every correction hardens the system.

This loop is the building principle of Cortex. We use it ourselves every day.

Systems can contradict each other, a dosage may appear differently in the letter than in the prescription system. That is exactly why Cortex shows the original for every suggestion.

Your physicians no longer carry out the work themselves, they direct, review and approve. The writer becomes the responsible authority.

How Cortex works in detail

No system change

Your HIS runs the patient file. Cortex handles the knowledge work.

The systems in the hospital have grown over time, but in isolation. Cortex works alongside them through connectors: no system change, no migration, no intervention in your HIS.

File, findings and prescription system stay where they are. Cortex sits on top of them as a knowledge layer and brings the scattered pieces together in one place.

Use cases

The writing work moves to the machine. The judgment stays with your physicians.

Five examples of what Cortex can take on in a hospital.

Hospital knowledge and onboarding via chat

A question, even at three in the morning: the answer comes from house standards and the QM manual, with source and date.

ICD coding on admission

Cortex suggests primary and secondary diagnoses, with justification and text reference. The coding specialist confirms or corrects: anything revenue-relevant stays in human hands.

Capturing admission documents instead of typing them out

Cortex reads the scan locally and prepares medication and diagnoses as a transfer suggestion. The admission staff checks field by field and accepts: no patient letter ends up with an internet service.

Findings summary before ward rounds and handover

The case on one page, every statement with source and date. Pure reading support: the judgment stays with the physician.

The connection to your hospital information system is part of the configuration.

Duty roster suggestion and absence planning

When someone calls in sick, Cortex suggests who can step in: the qualification fits, the working time account allows it. The nursing management makes the choice: no one is scheduled automatically.

Your day

The letter is ready before the discharge begins.

This is what a day could look like when Cortex is configured for your hospital. Which cases come in first is up to you.

7:30, ward physician. Three discharges, three letter drafts ready, every finding incorporated. She corrects one medication line, the rest is right. Three approvals, then ward rounds.

10:40, coding specialist. Coding suggestions for yesterday’s admissions are ready: she confirms two, corrects one. The system remembers the correction.

17:30, hospital management. A glance at the overview: what was suggested, what was approved, what is waiting. No case has left the hospital without approval.

For those bound by professional secrecy

The AI suggests. The physician decides.

Cortex runs in a protected European cloud, never through American services. You retain sovereignty over your patient data.

Protected European cloud
No medical decision is replaced
Every answer names its source
Every action in the audit log

Patient data is maximally sensitive, which is why confidentiality is built in with us, not retrofitted: regular operation requires no external access to patient content.

And we know Section 203 before you ask: from processing on your behalf with pseudonymization to AI documentation under the EU AI Act.

We measure answer quality continuously, instead of claiming it.

This also answers the GDPR question: it can be implemented in a compliant way, because your data stays in Europe and never goes to American services.

Getting started

How Cortex comes into your hospital.

The platform is in place. It is our own operating system before it becomes yours.

The configuration is the project. Together we bring your workflows into the system: letter templates, house standards and the unwritten rules of your hospital.

Operation follows the proof. In shadow mode the system runs in parallel to your current work, without intervening in any workflows.

01
Free AI potential check. Free of charge, at your hospital or by video.
02
Pilot. The system proves its maturity on your real cases.
03
Ongoing operation. Only after proven maturity. Until then you pay no monthly fee.
04
Expansion. Use case by use case, each one paying off on its own.

And you stay fully in control at all times: your data and workflows remain in your hands from the start.